Annex 1 - Mandatory conditions
1. Every supply of alcohol under the premises licence must be made or authorised by the management committee.
2. (1) The responsible person must ensure that staff on relevant premises do not carry out, arrange or participate in any irresponsible promotions in relation to the premises.
(2) In this paragraph, an irresponsible promotion means any one or more of the following activities, or substantially similar activities, carried on for the purpose of encouraging the sale or supply of alcohol for consumption on the premises-
(a)games or other activities which require or encourage, or are designed to require or encourage, individuals to-
(i)drink a quantity of alcohol within a time limit (other than to drink alcohol sold or supplied on the premises before the cessation of the period in which the responsible person is authorised to sell or supply alcohol), or
(ii)drink as much alcohol as possible (whether within a time limit or otherwise);
(b)provision of unlimited or unspecified quantities of alcohol free or for a fixed or discounted fee to the public or to a group defined by a particular characteristic in a manner which carries a significant risk of undermining a licensing objective;
(c)provision of free or discounted alcohol or any other thing as a prize to encourage or reward the purchase and consumption of alcohol over a period of 24 hours or less in a manner which carries a significant risk of undermining a licensing objective;
(d)selling or supplying alcohol in association with promotional posters or flyers on, or in the vicinity of, the premises which can reasonably be considered to condone, encourage or glamorise anti-social behaviour or to refer to the effects of drunkenness in any favourable manner;
(e)dispensing alcohol directly by one person into the mouth of another (other than where that other person is unable to drink without assistance by reason of disability).
3. The responsible person must ensure that free potable water is provided on request to customers where it is reasonably available.
4. (1) The premises licence holder or club premises certificate holder must ensure that an age verification policy is adopted in respect of the premises in relation to the sale or supply of alcohol.
(2) The designated premises supervisor in relation to the premises licence must ensure that the supply of alcohol at the premises is carried on in accordance with the age verification policy.
(3) The policy must require individuals who appear to the responsible person to be under 18 years of age (or such older age as may be specified in the policy) to produce on request, before being served alcohol, identification bearing their photograph, date of birth and either-
(a)a holographic mark, or
(b)an ultraviolet feature.
5. The responsible person must ensure that-
(a)where any of the following alcoholic drinks is sold or supplied for consumption on the premises (other than alcoholic drinks sold or supplied having been made up in advance ready for sale or supply in a securely closed container) it is available to customers in the following measures-
(i)beer or cider: ½ pint;
(ii)gin, rum, vodka or whisky: 25 ml or 35 ml; and
(iii)still wine in a glass: 125 ml;
(b)these measures are displayed in a menu, price list or other printed material which is available to customers on the premises; and
(c)where a customer does not in relation to a sale of alcohol specify the quantity of alcohol to be sold, the customer is made aware that these measures are available.
6. A relevant person shall ensure that no alcohol is sold or supplied for consumption on or off the premises for a price which is less than the permitted price.
Annex 2 - Conditions consistent with the operating schedule
Conditions Converted from former Public Entertainment Licence
Display of Plans
1. Plans as approved by the Council of the accommodation shall be prominently displayed on the licensed premises at all times.
2. The number of persons permitted to use the licensed premises at any one time shall not exceed the following limits:-
(a) When used for dancing 125
(b) When used for functions utilising seating at tables 90
(c) When used for purposes combining (a) and (b) above 125
(d) When used for closely seated audience (moveable seating) 125
NOTE: These numbers include staff and performers as well as the public.
Premises to be Orderly
3. Whilst the licensed premises are being used in pursuance of this licence good rule and order shall be kept and maintained and in particular:-
(a) no drunken or disorderly person shall be permitted to remain therein,
(b) no drunkenness or other disorderly conduct or proceeding and no unlawful games shall be permitted therein;
(c) any performance of a kind commonly known as a strip-tease act, involving the removal of garments while the performer (including a performer whose movements or a reflection of whose movements can be seen by the audience through or on a translucent screen or similar device) is within the view of the audience, or any performance of a similar nature shall not be permitted;
4. No exhibition demonstration or performance of hypnotism shall be given by any person at the licensed premises except with the express consent of the Council and in accordance with any condition attached to such consent.
Application for such consent shall be made and a detailed description of the proposed exhibition furnished to the Council not less than twenty-one days before the day on which the exhibition is to be given and notice of such application shall immediately be given to the Chief Officer of Police.
5. Adequate first aid provision shall be provided on the licensed premises and kept readily accessible to attendants throughout the entertainment.
6. (i) Structural alterations or additions, whether permanent or temporary, to the licensed premises shall not be carried out except with the prior consent of the Council. The licensee must give the Council written notice of the proposed alterations and additions, such notice to be accompanied by a plan (in triplicate) clearly indicating the existing licensed area in red and any proposed area for increased facilities in some other colour. The work shall not be started until the written consent of the Council has been obtained. This consent is in addition to any building regulation approval, planning permission, listed building consent and conservation area consent which may also be required. WHERE THE CONSENT OF THE COUNCIL IS SUBJECT TO CONDITIONS, THOSE CONDITIONS SHALL BE DEEMED TO FORM PART OF THIS LICENCE UNTIL THE WORKS HAVE BEEN COMPLETED TO THE SATISFACTION OF THE COUNCIL.
(ii) In the event of any premises being closed for the purpose of effecting alterations, repairs or decorating they shall not be re-opened to the public unless and until the consent of the Council has been obtained. At least seven day's notice in writing to the Council shall be given by the licensee of his intention to reopen the premises, in order that necessary inspections and tests may be carried out at the premises by the Council and the Fire Officer. Except with the prior consent of the Council, no work in connection with any alterations, additions, repairs or decorating shall be carried out whilst the public are on the premises.
Supervision by Licensee
7. The licensee or responsible person nominated by him in writing, not being a person under 21 years of age, shall be in charge of and upon the licensed premises whenever the licensed premises are being used for regulated entertainment. That person shall be conversant with the licensing conditions for the premises and shall not be engaged in any duties which will prevent him or her from exercising general supervision . There shall also be sufficient competent attendants on duty during that time.
Condition of Premises
8. (a) The premises including floors, carpets, upholstery and sanitary accommodation in the licensed premises shall be thoroughly cleaned at frequent intervals.
(b) All parts of the premises and fittings therein shall be maintained at all times in good condition.
(c) All parts of the premises shall be kept properly and sufficiently ventilated and lighted.
Residual Current Device
9. (a) Residual Current Device(s) shall be installed and maintained as part of the fixed wiring installation to socket outlets (but shall not be installed to lighting circuits) in the premises to which the public and performers have access.
(b) The residual current device shall conform to BS4293 or BSEN61008 with no intentional time delay included, and shall have a rated tripping current no greater than 30 mA.
(c) The licensee shall ensure that the operation of residual current device equipment is tested at regular intervals and that any faults are rectified without delay.
10. Any flexible wiring shall be heavily insulated and metal clad switchgear, spot lamp frames and other like equipment shall be effectively earthed and each circuit adequately fused.
11. The Council may require the licensee, at his own expense, to cause an inspection of the electric wiring and installation to be made and to produce a certificate of electrical safety from a competent electrical engineer.
High Intensity Lighting
12. No lasers, strobes, or other form of high intensity lighting shall be installed or used without the prior approval of the Council. No such lighting shall be used other than strictly in accordance with any terms and conditions which may be imposed by the Council. All such systems are to comply with the relevant Health and Safety Codes of Practice.
13. Application for the Council's consent to the use of pyrotechnics and special effects should be made by the licensee in writing at least seven days before the first performance of the entertainment, giving full details of the proposed use and the date and time on which a demonstration can be witnessed by a representative of the Council and the Fire Officer. No pyrotechnic device or special effects shall be used other than strictly in accordance with any terms and conditions which may be imposed by the Council.
Instruction of Attendants
14. Before commencement of their duties, attendants must have been instructed in the safety precautions to be observed and in the action to be taken in case of fire or other emergency. Fire routines and evacuation procedures shall be regularly checked and practised and a record of such checks and practices shall be recorded in a book kept on the licensed premises at all times and open to inspection by an authorised officer of the Council and the Fire Officer on request.
15. The licensee should keep records of training, to include the names of the staff or attendants attending each practice drill, and details of the training and instruction given. The following are examples of matters which need to be included in such a record:- date of the instruction or exercise; duration; name of the person giving the instruction; name of the person(s) receiving the instruction and the nature of the instruction, training or drill.
16. (a) Practice fire drills shall be held at least once every month and shall be conducted by the licensee or a competent person appointed by him. They shall be attended by at least one-third of the staff or attendants including any member who has been appointed since the previous practice drill or who has not attended a practice drill within the preceding three months. Where one-off performances are given, all staff shall be made aware of their duties prior to the event.
(b) In premises managed by voluntary organisations all voluntary management committees shall provide instruction for their committee members and booking secretaries in emergency procedures at least once every year and shall provide instructions and written information detailing procedures to hirers of the premises.
17. There should be adequate provision made to account for the number of persons on the licensed premises at any given time.
Fire Action Notices
18. Printed notices shall be displayed at suitable positions in the building stating in concise terms the essentials of the action to be taken upon discovering a fire and on hearing the alarm.
Maintenance of Exitways
19. (a) Nothing shall be done or permitted to be done on or in proximity to the licensed premises which may impede or endanger the speedy exit of persons from the licensed premises and all gangways, corridors, staircases and external passages intended for exit purposes shall be kept entirely free from obstruction whether permanent or temporary.
(b) The public shall be permitted to leave by all doors marked "EXIT" after each performance.
20. Mats and other floor coverings shall be secured and maintained so that they will not ruck or in any way be a source of danger to persons using the licensed premises. New floor coverings shall be approved by the Chief Fire Officer.
External Obstruction of Exits
21. The Licensee shall do what is reasonably practicable to prevent obstruction of exits, external courts, passageways, stairways and ramps leading to the outside of the licensed premises by persons waiting to gain admission thereto.
Fastening of Exit Doors
22. Where so required by the Council no fastenings, other than automatic bolts, shall be fitted on exit doors used by the public except of such pattern and in such positions as the Council may determine. Automatic bolts shall be of such a pattern that horizontal pressure on the cross-bars will open the doors. The cross-bars shall, where practicable, be placed at a height of 1 metre from the bottom of the door. Doors fitted with automatic bolts shall have the words "PUSH BAR TO OPEN" painted upon them in block letters at least 100 millimetres high.
If the Council give consent to the use of chains, padlocks or other locking devices for securing exit doors when the public are not on the premises, the licensee shall be required to ensure the removal of all such chains, padlocks or other devices before the admission of the public, and such chains, padlocks or other devices shall not be replaced during the whole time the public are present in the licensed premises.
Gates and Shutters
23. Where collapsible gates or roll up shutters are used, these must be locked in the open position whilst the public are present. Revolving doors shall not be counted as exits.
Exit Doors and Escape Routes
24. At all times when the licensed premises are being used in pursuance of this licence all exit doors shall be kept unlocked and shall be maintained in such a condition as to be immediately available for use.
25. All exits and other doors or openings used by the public for the purpose of exit shall be indicated by notices reading "EXIT" or "EMERGENCY EXIT" together with the appropriate Pictogram or graphic symbol sited above or beside the exit at a height of at least 2.1, above floor level. These Notices shall be in distinctive block letters and shall comply with British Standard 5499: Part 1. 1990.
26. All barriers and doors shall be made to swing or open outwards, unless the Licensing Authority are satisfied that this is unnecessary with regard to any particular door or doors, and the method of opening shall be indicated thereon.
27. All stairs and steps comprising parts of the means of escape in case of fire shall be maintained with non-slippery and even surfaces AND SHALL BE PROVIDED WITH APPROPRIATE HANDRAILS.
28. On those occasions when disabled or handicapped persons are present on the licensed premises, such special arrangements as may be necessary in the circumstances shall be made so as to enable all persons to leave the licensed premises safely in the event of fire.
Closely Seated Audience on Moveable Seating
29. The arrangements for a closely seated audience on movable seating shall be as follows:-
(a) The seating must at all times be so disposed as to provide unobstructed access to all exit doors.
(b) In all cases, arrangements should be made so that chairs are so arranged and fixed in position that they cannot easily be moved by an audience in a state of excitement and in particular in cases where more than 250 chairs or seats are used
(i) chairs or other single seats should be secured together in lengths of not fewer than 4 seats and not more than 12 so that the seats cannot be separated from each other merely by pushing one or more seats in a row (the only exception being chairs in boxes or other approved enclosures); and
(ii) provision shall be made for securing the line of individual seats or rows of seating flanks any gangways to prevent them from being dislodged into the gangways or from being toppled over. This provision shall consist of fixing the seats to the floor or another method approved by the Chief Fire Officer. Where all seats in one row are secured together then only the end seats of that row need be secured or fixed to the floor. Where some of the seats in a row are secured together (as at (i) above) then only the end seats of each length of seating need to be secured or fixed to the floor and in premises used for such seated audiences infrequently where securing to the floor is impracticable the alternative method of securing seats may include the use of floor bars as approved by the Chief Fire Officer (Note - brief details of floor bars which may be suitable are available from the Fire Service or the Council).
(c) no persons except staff or attendants shall be allowed to stand or sit in the gangways or passages whilst the public are on the premises other than on approved seating. The gangways or passageways shall be kept entirely free from chairs and other obstruction.
30. (a) Two separate and independent systems of lighting sufficient to enable persons to see their way our of the premises shall be provided. The systems required are:-
(i) Normal Lighting
All parts of the premises to which the public have access and all external exitways shall be provided with normal lighting capable of providing sufficient illumination of those parts of the premises for the public to leave the premises safely.
In the absence of adequate daylight whenever the public are on the premises the normal lighting shall be kept on.
(ii) Emergency Lighting
(a) All parts of the premises to which the public have access and all external exitways shall be provided with emergency lighting capable of providing sufficient illumination for the public to leave the premises safely.
(b) On failure of a local lighting circuit the emergency lighting shall be brought into use immediately and automatically.
(c) The emergency lighting shall be a combination of maintained and non maintained units. All fire exit notices shall be of the maintained type. Maintained units are required to be illuminated at all times the public are present on the premises.
Non maintained units are only required to be illuminated when the normal local lighting system fails.
(Please see the attached guide for details of the lights)
() THE EMERGENCY LIGHTING SYSTEM SHALL BE TESTED MONTHLY, SIX MONTHLY AND THREE YEARLY IN ACCORDANCE WITH THE GUIDELINES CONTAINED IN BS.5266 PART 1:1988. A RECORD OF THE TESTS SHALL BE MAINTAINED IN A BOOK KEPT BY THE LICENSEE AT ALL TIMES AND OPEN TO INSPECTION BY AN AUTHORISED OFFICER OF THE LICENSING AUTHORITY AND THE FIRE OFFICER ON REQUEST.
Smoking and Flames on Stage
31. No smoking shall be permitted to take place on any stage except as part of the performance, and real flames shall not be used on any stage or other part of premises where a performance is taking place unless approved by the Council.
Flame Retardent Curtains or Drapes
32. (a) All curtains or drapes hung in places of entertainment shall be of durably flame-retarded fabric or inherently flame retarded fabric and shall conform with British Standard 5867: part 2 fabric type B. Suitable documentary evidence of this protection shall be provided.
(b) Curtains or drapes shall not conceal notices and shall be hung so as not to trail on the floor.
33. The void beneath the stage shall not be used for the storage of highly combustible materials.
Artificial and Dried Foliage
34. Artificial and dried foliage used in the premises shall be of a reasonable amount and shall be protected by a suitable flame retardent coating or approved by the Fire Officer.
35. Promotional displays in foyers and entrance ways of the premises which may cause a fire hazard shall be approved by the Fire Officer.
Surface of walls and ceilings.
36. Apart from small areas of wall surface the surface finish of walls and ceilings shall correspond to a standard not lower than that indicated in the appropriate surface spread of flame classification given below for the area stated:-
(a) In circulation spaces and escape routes Class O being the standard as prescribed by paragraph A8 of Approved Document B234 of the Building Regulations.
(b) In rooms, including auditoria and places of assembly (other than small rooms) Class 1 being tested in accordance with BS476: Part 7.
(c) In small rooms (not exceeding 4 metres square in floor area) Class 3 being tested in accordance with BS476: Part 7
37. Suitable guards to prevent contact with scenery or any other combustible materials shall be fitted to all lamps, lanterns, lighting appliances and other apparatus in the premises which are liable to become heated whether under normal or abnormal conditions.
Prohibition of Flammable Materials
38. Subject to Condition (37), explosives, flammable liquids (including liquefied petroleum gas, see condition 46.) or highly flammable articles shall not be brought into or used in any part of the licensed premises, but this shall not prevent the use of flammable liquids used in cooking at the table and lighted candles as table decorations, provided that where naked flame is present in these circumstances, only flame retardant table cloths, napkins and table decorations shall be used.
Guarding of Heating Appliances
39. Subject to Condition (44) (Prohibition of Flammable Materials), heating appliances, other than hot water radiators, shall be adequately guarded or fixed in positions out of reach of the public. Mobile heating appliances of whatever kind shall not be operated whilst the licensed premises are open to the public.
40. No portable Liquefied Petroleum Gas Cylinders shall be brought into or used in any part of the licensed premises. The accepted use of liquefied petroleum gas appliances will be conditional upon cylinders being fixed on the outside of the building in position approved by the Council and the Fire Authority and pipework to appliances being fixed and permanent. All connections shall be of an approved type and be checked regularly to ensure that all component parts are in a satisfactory condition and not liable to leakage.
All empty cylinders should be stored away from other combustible storage in a well ventilated area approved by the Council.
Fire Resistance of Upholstered Furniture
41. (i) Where new or replacement upholstered furniture is provided for the premises or the existing furniture refurbished, the upholstered furnishings provided shall conform with British Standard 7176: 1989 "Resistance to ignition of upholstered furniture" and be suitable for "Medium Hazard" situations.
(ii) The outer covering of all upholstered furniture provided in the premises should be maintained in good repair to ensure that the filling materials are not exposed.
Provision of Fire Fighting Equipment
42. Suitable fire fighting equipment shall be provided on the licensed premises and placed in suitable positions ready for immediate use. ALL FIRE EQUIPMENT SHALL BE MAINTAINED IN EFFICIENT WORKING ORDER. PORTABLE FIRE EXTINGUISHERS SHALL BE EXAMINED AT LEAST ONCE ANNUALLY IN ACCORDANCE WITH BS5306 PART 3: 1985. THE DATES OF SUCH TEST BE CLEARLY MARKED ON THE EXTINGUISHERS ATTACHED TO A STOUT LABEL. HOSE REELS SHALL BE TESTED AT LEAST ANNUALLY TO ENSURE THAT THEY ARE IN GOOD WORKING ORDER AND WILL PRODUCE A SATISFACTORY JET OR WATER.
Provision of Fire Alarm Systems
43. Fire Alarm systems will be required in premises on the following basis:-
(a) Premises accommodating not more than 100 persons - none.
(b) Premises accommodating more than 100 persons - Such system as shall from time to time be required following assessment of the premises by the Fire Safety Officer of the Fire Service. If a system is proposed as part of this assessment the Fire Safety Officer shall also fix the maximum number of persons permitted on the premises which are appropriate to this system.
ELECTRICAL FIRE WARNING SYSTEMS SHALL BE INSTALLED AND MAINTAINED IN ACCORDANCE WITH BS.5839: PART I: 1988. FIRE ALARMS AND AUTOMATIC FIRE DETECTION WHERE FITTED, SHALL BE MAINTAINED IN EFFICIENT WORKING ORDER AND SHALL BE TESTED OR EXAMINED WHENEVER REQUIRED BY THE LICENSING AUTHORITY OR THE FIRE OFFICER.
IN ADDITION, THE ALARMS SHALL BE TESTED WEEKLY USING A DIFFERENT CALL POINT FOR EACH SUCCESSIVE TEST TO ENSURE THE ALARM OPERATES SATISFACTORILY. IT MUST BE EXAMINED ONCE A YEAR BY A COMPETENT PERSON. A RECORD OF THE TESTS AND EXAMINATIONS SHALL BE RECORDED IN A BOOK KEPT BY THE LICENSEE AT ALL TIMES AND OPEN TO INSPECTION BY AN AUTHORISED OFFICER OF THE LICENSING AUTHORITY AND THE FIRE OFFICER ON REQUEST.
44. In the event of the Fire Officer for Norfolk delivering to the licensee and the Council not less than seven days before date for grant or renewal of the licence, a statement requesting further fire prevention and safety measures, a requirement to comply with any such matter contained in the statement shall be deemed to form part of the conditions of this licence unless the Council disagrees with those measures required or the licensee objects to them and his objections have been upheld by the Council.
45. Sanitary accommodation shall be provided in accordance with British Standard 6465: Part 1 or by prior agreement with the Council - (see table below)
Standards for the provision of sanitary facilities
Permitted number of persons
Up to 50
51 - 150
151 - 200
201 - 300
301 - 400
401 - 500
46. Cloakroom and sanitary accommodation provided shall be indicated by such notices and signs as the Council may consider necessary for persons frequenting the licensed premises and wash hand basins with a supply of hot and cold water shall be provided in the cloakroom or sanitary accommodation.
47. Urinal stalls shall be fitted with automatic flushing devices, closets, urinals and drains shall be constructed and fitted in accordance with Building Regulations current at time of installation.
48. No person may be engaged on or in connection with the premises to vet customers and maintain public order who is not currently registered with the Security Industry Authority (SIA) in accordance with the SIA’s criteria.
49. On any day on which Door Supervisors are to be engaged at the premises the Licensee or
some responsible person on his/her behalf must enter in a register kept for the sole purpose
the name, registration numbers and hours of duty of each Door Supervisor to be engaged on
that day before that Supervisor starts his/her duties.
50. The register must be kept on the premises at all times and be produced for inspection
at any time on request by an authorised officer of the Council or a Police Officer.
51. Licensees will inform all Door Supervisors of the position of emergency lighting switches, the methods of entry and exit by both normal and emergency exits, the positions of telephones with instructions for calling the Emergency Services and the position of each telephone point on the premises.
52. The Licensee, shall ensure that where supervisors are used at public functions attended by an audience, they shall be provided on the following basis:-
Number of Persons Present Minimum number of
Under 100 1
Over 100 but less than 300 2
Over 300 but less than 500 3
Over 500 but less than 750 4
Over 750 but less than 1,000 6
Over 1,000 but less than 1,250 9
Over 1,250 but less than 1,500 10
53. Licencees will ensure that all Door Supervisors are made aware of the number of persons lawfully allowed on the premises by the Licence.
Annex 3 - Conditions attached after a hearing by the licensing authority
Annex 4 - Plans